This is a part-time contracted position, 32 hours per week, located in our Washington, DC office. The contract will run from date of hire through Friday, June 21.
This position will participate on a team of professional, dedicated employees managing the organization's events and event marketing efforts. The individual must utilize skills including team-based interaction, project management, goal setting and administrative support. The individual must have the ability to demonstrate active listening and organizational skills. This is a diverse role that includes a mix of administrative tasks, project coordination and creative work.
Responsible for registration process to include event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, and on-site registration management (staffing, setup, etc.).
Assist with project management and meeting logistics including: speaker confirmations and arrangements, meeting specifications, supplies, event signage, shipments, and other items as needed.
Coordinate sponsorship fulfillment and relationship management (invoicing, benefits and recognition).
Manage and launch the mobile app.
Draft copy for and coordinate event marketing materials, maintain event pages on organization website and manage event social media efforts with communications department.
Assist with project management including promotion, marketing, postcard, brochures and timelines.
Bachelor’s degree in relevant field
2-3 years of experience in meeting management
Experienced computer and software knowledge including Microsoft Office SharePoint, HTML, CSS, and Adobe CS 5 Suite (specifically Dreamweaver, Photoshop and Acrobat). Experience with Cvent and Survey Monkey preferred, Salesforce a plus
Enthusiastic quick learner, motivated, collaborative work style, diplomatic skills in fast-paced environment
Outstanding internal and external communications, natural ability to relate well to people from diverse backgrounds, mission groups, interest areas, political persuasions, and ethnicities
Excellent oral communication skills, team player with a high level of professionalism, customer service focused
Demonstrated writing skills, ability to work deadlines, excellent time management and attention to detail
Additional Salary Information: This position will be paid an hourly rate TBD and will be required to submit bi-monthly invoices. This position is not eligible for non-wage benefits.